If you’re not sure what, exactly, an event planner does, just look at this list of “core competencies” an event planning firm can have.
Venue Search and Management
· Venue site surveys with written reports
· Venue and hotel negotiation and contracting
· Rooming list management
Printed Material
· Design and printing of invitations, place cards, menu cards, table numbers
· Calligraphy
· Stuffing envelopes, mailing invitations
Guest Management
· RSVP management
· Airport transfers for guests
· Activities between events such as tours, museum visits, shows
· Hotel gift baskets
· Guest transportation between synagogue and party
Audiovisual
· Video production
· Lighting design
· Scenic design and construction
· Audio design
Décor/ Environment Design
· Theme design
· Tabletop and floral design
· Linen design
· Lighting design
· Scenic design and construction
· Floorplans, lightplots
Entertainment
· DJs and MCs
· Amusements such as carnivals, CD recording booths, stilt walkers
· Dancers
· Live music
Labor
· Event staffing and management
Production and Event Management
· Torah rental
· Rabbi procurement
· On-site “stage management “
· Integrated technical direction
· Design coordination
Food and Beverage Management
· Menu design
· Catering management
· Wait staff hiring and management
Tent Management
· Rental of standard and custom tents
· Canopies, liners, flooring
· Heating, air conditioning, lighting, restrooms, wheelchair ramps
· Power distribution
· Permitting
Risk Management
· Risk assessment and mitigation
· Provision of insurance to remove risk from clients
· Safety assessments, fire watch, off-duty police officers
Party Planners 101 | |
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